MCCSC Fundraising Activity Request and Approval Form

MCCSC Fundraising Activity Request and Approval Form

This form must be completed before any school-related fundraising activity begins. It is used to ensure fundraising activities are appropriate, safe, aligned with school purposes, properly approved, and compliant with MCCSC guidelines. Activities may not begin until all required approvals have been received.
Requestor and School Information
School Building
Note - Please select the "Athletics" option if this is a MS or HS Athletics request
Is This Request for Athletics?
Name of School Group, Organization, Class, Team, Club, or Activity
Code
Sponsor/Advisor Name
Sponsor/Advisor Email
example@example.com
Building Principal
example@example.com
Building Admin Assistant
example@example.com
Building AD
example@example.com
Building AD-ASST
example@example.com

Fundraiser Overview
Name or Title of Fundraiser
Briefly describe the fundraising activity
Date(s) of Fundraising Activity

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Location of Fundraising Activity

Other
If Other location, please explain
Approximate number of students involved

Fundraiser Type
What type of fundraiser is being requested?

Other
If Other fundraiser type, please describe
Name of outside organization
Type of outside organization
Contact person for outside organization
Contact email
example@example.com
Contact phone
Please enter a valid phone number.Format: (000) 000-0000.
Describe the organization’s role in the fundraiser.
Will the outside organization use school communication channels, flyers, newsletters, websites, social media, or school events to promote the fundraiser?
Upload any flyer, agreement, donation letter, sponsorship form, invoice, quote, or related documentation.

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Acknowledgment: I understand that outside organizations are separate from MCCSC and that approval may be required before solicitation, promotion, donation, purchase, or use of school property.

Purpose and Use of Funds
What school purpose, activity, program, trip, club, team, or group will this fundraiser support?
How will the funds be used?

Money Collection and Deposit Procedures
Guidance - Money Collection Best Practices

When collecting money on behalf of MCCSC, please keep the following expectations in mind:
- Online Payments
  Any online collection of funds for MCCSC-sponsored activities, events, or programs must be processed through Eventlink.
- MCCSC Account Coding
  Before funds are collected, the appropriate MCCSC account should be identified so revenue can be deposited and tracked correctly (Board Policy 6610).
- Outside Groups
  If the activity is being managed by an outside group, such as a booster club, PTO, or other third-party organization, MCCSC should not collect, hold, deposit, or manage cash, checks, or other funds on behalf of that group.
- Critical Reminder
  The organization responsible for the activity should also manage related funds, collections, deposits, expenses, and records (Board Policy 6111).
How will money be collected?

Other
If Other collection method, please describe how money will be collected
Describe the process for securing, counting, receipting, and depositing funds

Attachments/Acknowledgements
Reminders:

All fundraising activities must support a clearly defined school purpose or approved school-related activity and must be reviewed through the appropriate approval process before funds are collected. Fundraisers should be planned in a way that protects instructional time, safeguards the health and safety of students, and avoids placing undue pressure on students, families, or staff.

Student participation in fundraising must be voluntary. Students may not be required to sell items, meet sales quotas, or personally contribute funds in order to participate in a school activity or field trip. Students who do not participate in fundraising must not be penalized, and incentives should not be structured to reward only the student who raises the most money.

Online fundraising platforms, advertising, flyers, posters, and social media promotion must receive prior approval through the building principal, with consultation from the Office of Business Operations when applicable. Door-to-door sales are discouraged and, if approved, must follow student supervision requirements.

Please note that charitable gaming or gambling activities are not permitted as student fundraisers. Students under age 18 may not play, participate in, or sell tickets for raffles, bingo, charity gaming, door prizes, pull-tabs, punchboards, tip boards, or similar gaming-related activities.

Please review each of the applicable Board Policies if you have any additional questions:

- Policy 5830 - Student Fundraising

- Policy 6111 - Internal Control Standards & Procedures

- Policy 6610 - Extracurricular Funds

- Policy 7540.02 - Corporation Web Page

- Policy 8500 - Food Service

- Policy 9700 - Relations w/ Special Interest Groups
Acknowledgements:

I certify that the information submitted in this request is accurate. I understand that the fundraiser may not begin until all required approvals are complete. I agree to follow MCCSC fundraising guidelines and policies, financial procedures, student participation expectations, and any conditions of approval.
Electronic Signature
Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Upload any additional supporting documents below, if necessary:

Cancelof
Should be Empty:

MCCSC Fundraising Activity Request and Approval Form

Requestor and School Information

Fundraiser Overview

Fundraiser Type

Purpose and Use of Funds

Money Collection and Deposit Procedures

Food or Beverage Fundraiser

Attachments/Acknowledgements